Guide

How to automate email signature management

Redonner la main aux équipes métiers (sereinement) 🦊 !

Guide

How to automate email signature management

Redonner la main aux équipes métiers (sereinement) 🦊 !

1. Choose and edit your template

Sigilium offers various email signature templates. They are all dynamic (they integrate powerful logic) and customizable. Choose the one that suits you. Preview the rendering. Apply it to the signatures.

Customize the fields:

Define the logo and the colors used
Define the sites and networks associated with each entity
Allow adding portraits
Add direct appointment scheduling

Benefit from our HTML editor

Make the most of your skills and creativity. If you want to modify variables from an existing template or code your own template, it's possible! Sigilium allows you to test and preview your work before applying it to all or part of the users.

Or opt for custom integration

You have built an email signature template internally or with your agency? We can integrate it. Preparing a functional email signature requires validating a certain number of constraints.

Here is an article / a check-list that will help you check that everything is OK for the integration!

1. Choose and edit your template

Customize the fields:

Define the logo and the colors used
Define the sites and networks associated with each entity
Allow adding portraits
Add direct appointment scheduling

Benefit from our HTML editor

Or opt for custom integration

You have built an email signature template internally or with your agency? We can integrate it. Preparing a functional email signature requires validating a certain number of constraints.

Here is an article / a check-list that will help you check that everything is OK for the integration!

2. Manage the brand image of various entities

You have multiple brands or entities within your company? From the same account, you can manage the brand image of each one.

Define a common template with variations for each brand, or define a template for each brand.

In a few minutes, configure the elements of each brand/entity: logo, website, social networks, contact information...

2. Manage the brand image of various entities

You have multiple brands or entities within your company? From the same account, you can manage the brand image of each one.

Define a common template with variations for each brand, or define a template for each brand.

In a few minutes, configure the elements of each brand/entity: logo, website, social networks, contact information...

3. Deploy a change of identity

Close to 40% of the companies using Sigilium to centralize the management of their email signatures have evolved their identity over the past four years.

The power of centralized management allows you to make a change and deploy it to all concerned users, in less than 3 minutes.

Customer Cases
Changes in identity, email nomenclature, franchise management, acquisitions/mergers of multiple brands:
Discover some customer cases and how they have managed and deployed these changes, very simply.

Discover customer cases

3. Deploy a change of identity

Close to 40% of the companies using Sigilium to centralize the management of their email signatures have evolved their identity over the past four years.

The power of centralized management allows you to make a change and deploy it to all concerned users, in less than 3 minutes.

Discover customer cases

1. Choose and edit your template

Customize the fields:

Define the logo and the colors used
Define the sites and networks associated with each entity
Allow adding portraits
Add direct appointment scheduling

Benefit from our HTML editor

Or opt for custom integration

You have built an email signature template internally or with your agency? We can integrate it. Preparing a functional email signature requires validating a certain number of constraints.

Here is an article / a check-list that will help you check that everything is OK for the integration!

2. Manage the brand image of various entities

You have multiple brands or entities within your company? From the same account, you can manage the brand image of each one.

Define a common template with variations for each brand, or define a template for each brand.

In a few minutes, configure the elements of each brand/entity: logo, website, social networks, contact information...

3. Deploy a change of identity

Close to 40% of the companies using Sigilium to centralize the management of their email signatures have evolved their identity over the past four years.

The power of centralized management allows you to make a change and deploy it to all concerned users, in less than 3 minutes.

Discover customer cases

1. Synchronize users with your directory or HRIS

Synchronize mail signature users with an up-to-date source (Microsoft directory or Google, HRIS, other source). Enable automated onboarding of new employees. And relay always up-to-date contact information. The movements and developments of each person are automatically taken into account and the information is synchronized.

Works with:

Your HRIS source: Lucca, Payfit...
your Microsoft 365 directory or Google Workspace AD
an on-premises directory or other dedicated source
our automated import tool

Also take advantage of our import module to generate or update users with a simple excel or csv file.

1. Synchronize users with your directory or HRIS

Works with:

Your HRIS source: Lucca, Payfit...
your Microsoft 365 directory or Google Workspace AD
an on-premises directory or other dedicated source
our automated import tool

Also take advantage of our import module to generate or update users with a simple excel or csv file.

2. Automatically deploy email signatures in your environment

Automatically deploy email signatures on the used messaging platforms + iPhone / iPad (unique) + CRM

Native synchronization with:

Gmail, Outlook / M. 365, AppleMail (mac), Thunderbird...
Salesforce, Sellsy, HubSpot, other CRMs
Lemlist, Front, Trustfolio

2. Automatically deploy email signatures in your environment

Automatically deploy email signatures on the used messaging platforms + iPhone / iPad (unique) + CRM

Native synchronization with:

Gmail, Outlook / M. 365, AppleMail (mac), Thunderbird...
Salesforce, Sellsy, HubSpot, other CRMs
Lemlist, Front, Trustfolio

3. Define admin access precisely

Set the administrator accesses and their scope of action.

Assign as many administrator accesses as necessary. And define the level of access of an administrator profile: global or partial. For partial administrators, choose their intervention scope.

For example, manage email signatures for:

all users of this brand
all users of this region or entity
all users of such country.

3. Define admin access precisely

Set the administrator accesses and their scope of action.

Assign as many administrator accesses as necessary. And define the level of access of an administrator profile: global or partial. For partial administrators, choose their intervention scope.

For example, manage email signatures for:

all users of this brand
all users of this region or entity
all users of such country.

4. Give control back to the business teams: marketing, communication and HR

Allow business teams, responsible for communication and marketing, to manage brand image and relayed contents effectively and centrally.

Give back control to :

Ensure consistent brand image, everywhere
Create and deploy targeted communications
Measure the visibility of conveyed messages
Promote a dynamic employer brand
Ensure a good onboarding for teams

4. Give control back to the business teams: marketing, communication and HR

Allow business teams, responsible for communication and marketing, to manage brand image and relayed contents effectively and centrally.

Give back control to :

Ensure consistent brand image, everywhere
Create and deploy targeted communications
Measure the visibility of conveyed messages
Promote a dynamic employer brand
Ensure a good onboarding for teams

5. Ease the onboarding of new talents

Facilitate the work of HR teams and enable automated onboarding. New talents have a mail signature configured upon their arrival within the team.

Automate data management :

for the mail signatures of new collaborators
for any changes, reflect the changes
and for departures as well

5. Ease the onboarding of new talents

Facilitate the work of HR teams and enable automated onboarding. New talents have a mail signature configured upon their arrival within the team.

Automate data management :

for the mail signatures of new collaborators
for any changes, reflect the changes
and for departures as well

7. Use a secure, GDPR-compliant solution

No more blah blah, and false "certification through the cloud provider" (as seen elsewhere). Here we speak the truth, security and GDPR are taken seriously.

Our security commitments:

installation only on the client side of messaging and CRM (privacy by design)
No email passes through an external server
= no access to your emails or contacts (unlike an SMTP solution)
ISO certification, in progress
A service insured against cyber risks
Your data is secure and encrypted

Our GDPR commitments:

the protection of your data, obviously!
data hosted in France (AWS France, Paris) and encrypted.
no personalized tracking of your contacts (prohibited)
no tracking by employees (prohibited)
Sigilium is registered with the CNIL, with a dedicated DPO.

7. Use a secure, GDPR-compliant solution

No more blah blah, and false "certification through the cloud provider" (as seen elsewhere). Here we speak the truth, security and GDPR are taken seriously.

Our security commitments:

installation only on the client side of messaging and CRM (privacy by design)
No email passes through an external server
= no access to your emails or contacts (unlike an SMTP solution)
ISO certification, in progress
A service insured against cyber risks
Your data is secure and encrypted

Our GDPR commitments:

the protection of your data, obviously!
data hosted in France (AWS France, Paris) and encrypted.
no personalized tracking of your contacts (prohibited)
no tracking by employees (prohibited)
Sigilium is registered with the CNIL, with a dedicated DPO.

8. Benefit from real support for your teams

Seal is the support of administrators and users throughout the use of the service. With different resources and profiles that accompany your teams.

Support :

Phone support 5 days a week
Online support and resources available 24/7
Ticketing and email support
platform and resources: French / English

8. Benefit from real support for your teams

Seal is the support of administrators and users throughout the use of the service. With different resources and profiles that accompany your teams.

Support :

Phone support 5 days a week
Online support and resources available 24/7
Ticketing and email support
platform and resources: French / English

9. Use a service with the best customer reviews

Our customers say it better than us. Here are 3 reasons why our customers are (very) satisfied and recommend Sigilium to manage and control company email signatures.

5 main reasons :

the widest range of integrations on the market
customized support
Flawless support
management of iPhones / iPads
regular new features

9. Use a service with the best customer reviews

Our customers say it better than us. Here are 3 reasons why our customers are (very) satisfied and recommend Sigilium to manage and control company email signatures.

5 main reasons :