Guide

How to get the IT team on board with managing email signatures?

It's very simple, here are our tips for 2025!

Guide

How to get the IT team on board with managing email signatures?

It's very simple, here are our tips for 2025!

1. Choose and edit your template

Sigilium offers various email signature templates. They are all dynamic (they integrate powerful logic) and customizable. Choose the one that suits you. Preview the rendering. Apply it to the signatures.

Customize the fields:

Define the logo and the colors used
Define the sites and networks associated with each entity
Allow adding portraits
Add direct appointment scheduling

Benefit from our HTML editor

Make the most of your skills and creativity. If you want to modify variables from an existing template or code your own template, it's possible! Sigilium allows you to test and preview your work before applying it to all or part of the users.

Or opt for custom integration

You have built an email signature template internally or with your agency? We can integrate it. Preparing a functional email signature requires validating a certain number of constraints.

Here is an article / a check-list that will help you check that everything is OK for the integration!

1. Choose and edit your template

Customize the fields:

Define the logo and the colors used
Define the sites and networks associated with each entity
Allow adding portraits
Add direct appointment scheduling

Benefit from our HTML editor

Or opt for custom integration

You have built an email signature template internally or with your agency? We can integrate it. Preparing a functional email signature requires validating a certain number of constraints.

Here is an article / a check-list that will help you check that everything is OK for the integration!

2. Manage the brand image of various entities

You have multiple brands or entities within your company? From the same account, you can manage the brand image of each one.

Define a common template with variations for each brand, or define a template for each brand.

In a few minutes, configure the elements of each brand/entity: logo, website, social networks, contact information...

2. Manage the brand image of various entities

You have multiple brands or entities within your company? From the same account, you can manage the brand image of each one.

Define a common template with variations for each brand, or define a template for each brand.

In a few minutes, configure the elements of each brand/entity: logo, website, social networks, contact information...

3. Deploy a change of identity

Close to 40% of the companies using Sigilium to centralize the management of their email signatures have evolved their identity over the past four years.

The power of centralized management allows you to make a change and deploy it to all concerned users, in less than 3 minutes.

Customer Cases
Changes in identity, email nomenclature, franchise management, acquisitions/mergers of multiple brands:
Discover some customer cases and how they have managed and deployed these changes, very simply.

Discover customer cases

3. Deploy a change of identity

Close to 40% of the companies using Sigilium to centralize the management of their email signatures have evolved their identity over the past four years.

The power of centralized management allows you to make a change and deploy it to all concerned users, in less than 3 minutes.

Discover customer cases

1. Choose and edit your template

Customize the fields:

Define the logo and the colors used
Define the sites and networks associated with each entity
Allow adding portraits
Add direct appointment scheduling

Benefit from our HTML editor

Or opt for custom integration

You have built an email signature template internally or with your agency? We can integrate it. Preparing a functional email signature requires validating a certain number of constraints.

Here is an article / a check-list that will help you check that everything is OK for the integration!

2. Manage the brand image of various entities

You have multiple brands or entities within your company? From the same account, you can manage the brand image of each one.

Define a common template with variations for each brand, or define a template for each brand.

In a few minutes, configure the elements of each brand/entity: logo, website, social networks, contact information...

3. Deploy a change of identity

Close to 40% of the companies using Sigilium to centralize the management of their email signatures have evolved their identity over the past four years.

The power of centralized management allows you to make a change and deploy it to all concerned users, in less than 3 minutes.

Discover customer cases

About

If you are reading this article, it means that among the challenges of your company, the need for true automation in managing email signatures has been identified. Good news, we will help you take control back!

This guide aims to provide you with all the keys to better manage this key medium that is email signatures. They are both a daily relay of your group's identity and an ideal (because recurring) relay to showcase everything you do to your clients, prospects, and professional network.

Discover here:

The challenges you will be able to address
Examples of concrete results from other large companies
How to successfully implement your project simply

About

Discover here:

The challenges you will be able to address
Examples of concrete results from other large companies
How to successfully implement your project simply

10 challenges for large companies

The large number of teams implies the establishment of clear rules and automation. Emails are no exception; they are, after all, the primary work tool of the employee. Moreover, their email signature confirms and attests to their affiliation with the company. It is therefore essential to automate the creation of the email signature as soon as an email address is created.

Here is a list of 10 challenges that you will be able to address by using a centralized management platform such as Sigilium to automate the management of your email signatures.

10 challenges for large companies

Here is a list of 10 challenges that you will be able to address by using a centralized management platform such as Sigilium to automate the management of your email signatures.

Automated management of users, from a single source (HRIS or Directory)
Seamless implementation of dynamic signatures
Deployment of targeted communications
Segmentation of relayed messages
Measurement and monitoring of their results
Simple management of design, by business profiles (non-technical)
Precise management of access (who has the right to do what)
Limiting the impact (carbon) of its actions
Management of changes in brand identity
Uniformity of signatures across all tools, (CRM, Support…)

Automated management of users, from a single source (HRIS or Directory)
Seamless implementation of dynamic signatures
Deployment of targeted communications
Segmentation of relayed messages
Measurement and monitoring of their results
Simple management of design, by business profiles (non-technical)
Precise management of access (who has the right to do what)
Limiting the impact (carbon) of its actions
Management of changes in brand identity
Uniformity of signatures across all tools, (CRM, Support…)

They use the service daily :

Solution

It is in this perspective, to assist the communication and marketing teams of companies, that Sigilium has created a simple and effective email signature management solution. It allows for the harmonization and management of email signatures for all teams in a centralized manner.

The Sigilium interface allows for defining email signature templates, deploying them transparently to convey a consistent brand image across all messaging terminals used by the teams. Finally, the platform enables targeted communications to be delivered to their contacts.

Solution

"A seamless integration with Google Workspace. Excellent customer service. It is the most secure solution we have been able to find, which does not require access to our email exchanges. And the ongoing management is a breeze."

Barry Heckart,
Technology Manager at TIME

Barry Heckart,
Technology Manager at TIME

Use cases and concrete examples

In order to assist you in your communication mission, Sigilium has selected concrete and effective examples for you. The objective: to enable you to meet the needs of your professional interlocutors through recurring use cases.

Use cases and concrete examples

During prospecting

valorizing its expertise and the excellence of its services

One of the primary objectives when aiming to capitalize on 1to1 exchanges with prospects and contacts is to share one's expertise and associated offers.

Here, Samsic intelligently leads to its (large) catalog of offers, emphasizing the benefits and its value proposition: "we are good together."

Highlighting the Excellence of its Learning Programs

With a clear objective of notoriety and reassurance about the excellence of its learning programs, EDHEC communicates each year about the quality of its ranking both nationally and internationally in its various fields.
Figures that make an impact!

Highlight the major events of the year

Communicating ahead of your events allows for recurring exchanges with your entire network, ensuring that your contacts are well aware of the date and your presence at such major meetings.

Practical tip: adding a clear CTA to schedule meetings on-site helps maximize your sales teams' agenda.

Highlight the major events of the year

Communicating in advance of your events allows for recurring exchanges with your entire network, ensuring that your contacts remember the date and your presence at any major meeting.

Adding a CTA to schedule appointments on-site helps maximize the agenda of your sales teams and management.

Communicate on the key current topics

Whether it is about the adoption and uses allowed by AI, or the CSR issues, your company is expected to address many subjects. Speaking to your key stakeholders and showing your positioning helps to stand out. And it makes all the difference.
Similarly, highlighting the tangible benefits of using your services and products.

Communicate on the key topics of the moment

If AI is in every business conversation, showing how it can be used in a concrete and truly applied way makes it possible to stand out and make all the difference.
That's what 2Pace is doing in its campaign on the hot topic of AI agents. A campaign that has been a resounding success.

Adapting communications to target markets

AB Tasty has been present in many countries for over 10 years, and automatically tailors its communications to the countries in which its teams operate.
For the teams in charge of content and marketing, the ease with which they can be dispatched means that AB Tasty's expertise can be promoted to all retail players, each in their own language.
Here, a campaign in France, Germany, the US and Asia.

Adapting communications to target markets

5. Choose the message according to your interlocutor

Your salespeople know their clients well, what products or services they are already using and what to propose to expand their shopping basket.
That is why by giving them access to multiple content pieces, they can choose the one that will be the most relevant, depending on where your prospect is in the sales cycle.

Answering prospects' (real) questions

Your prospects have specific questions to which they are looking for answers in order to complete the mission entrusted to them.
From this point of view, embracing these questions to provide precise answers is the best way to enhance your expertise and position your company as a partner and a concrete solution to the question at hand.

Facilitating direct actions such as making appointments

If we first think about adding a message in the email signatures of the teams to highlight an important update, you can consider this space as you see fit.
Thus, offering direct actions such as making appointments is very beneficial for your contacts.

Giving visibility and impact to open days

A key moment in the year, the open house is an event to be supported and emphasized by all your contacts.

The strength of e-mail media lies in the volume of exchanges, and therefore the repetition of the message, which helps it to be remembered. “Ah yes, that's right, it's that day... I'm interested, I'll sign up or I'll block the date in my calendar”.

With customers and partners

Collecting customer reviews

Collecting customer reviews is a key issue for companies in both the B2B and B2C sectors. Being able to refer to them is key, for any prospect who wants to make sure they're making the right choice in the service or product they're about to buy.
Software comparison platforms are also key to being selected in a tender.
So it's as important to collect them as it is to share them.

Collecting customer reviews

Share your results and activity reports

In mandatory exercises, sharing results is prominently placed for large groups.
Relay them in email signatures as an excellent way to disseminate them regularly and recurrently to key interlocutors.

Answering the (real) questions of prospects

Your prospects have specific questions for which they seek answers to successfully carry out the mission entrusted to them.
With this in mind, embracing these questions to provide precise answers is the best way to showcase your expertise and position your company as a partner and a concrete solution to the question of the moment.

Valuing one's convictions and commitments

Having strong convictions and a brand with a strong societal commitment, it is essential to make it known! This is the best way to bring a community together around the brand.
This can be done by sharing information about your podcast, your foundation, or by recalling significant moments of the year.

Promoting your convictions and commitments

If you have convictions and a brand with a strong commitment to society, you need to make them known, and federate a community around them.
What better way to do this than in a format such as a podcast, to share your ideas and all that exists with those who are curious and interested in these subjects?

. Share tips and practical advice with your contacts

A good way to showcase your expertise and create connections, even an expected meeting, is to share practical advice and tips for free. What some love to call "value" on social networks…
The benefit of doing this in email signatures is that it reaches a defined and privileged audience: here, the entire network of installers of Nexans products.

Share tips and practical advice with your contacts

Sharing practical advice and tips, free of charge, is a great way to enhance your expertise and create a link, or even a long-awaited meeting. What some people love to call “value” on social networks...
The point of doing this in email signatures is to do so to a defined, privileged audience: your contacts and prospects only.

. Facilitate support and access to resources

Communicating with clients also means facilitating their processes. A good way to do this is to share and make help, resources, or access to support teams easily available.
This allows users and clients to gain confidence and autonomy.

Facilitating support and access to resources

Communicating with your customers also means making it easier for them to do business with you. A good way to do this is to share and make easily accessible help, resources and access to support teams. This helps users and customers gain confidence and autonomy.

Promote the employer brand

Employer branding: make people want to join you!

Send messages for each of your challenges! Communications in email signature banners are not exclusively reserved for business topics.

The other major challenge for companies, especially scale-ups, is to recruit the right profiles (and quickly) to develop a team of experts capable of handling the growth in demand. And capable of continuing to stimulate it.
Employer branding is a major issue that is not just for HR teams; it must be supported by all teams. So make people want to join you!

Employer branding: make people want to join you!

Internally

. Also relay messages internally

If the actions presented earlier in this article reflect external communication issues for the school, it is also interesting to consider this space as a real medium of internal communication.

This allows highlighting actions of this or that team, raising awareness of local initiatives, and reminding important messages to the teams. It also enables the collection of information through surveys. A topic that HR teams are taking on to gauge the mood of the teams and their engagement in the common project.

Note: the integration of Sigilium with Microsoft 365 allows for automatic management of communication dispatch depending on whether it is an internal or external message.

. Also relay messages internally

If the actions presented earlier in this article reflect external communication issues for the school, it is also interesting to consider this space as a real medium of internal communication.

Note: the integration of Sigilium with Microsoft 365 allows for automatic management of communication dispatch depending on whether it is an internal or external message.

An excellent tool, appreciated by all, including management for its innovative approach.
Benoit Bossuet
Marketing Director
The teams are enthusiastic and involved in this new media. Each brand feels valued within the group and comes to offer content to be broadcast.
Julie Dutreuil
Marketing Manager
Seamless integration with Google Workspace. Excellent customer service. This is the most secure solution we have been able to find, which does not require access to our email exchanges. Ongoing management is a breeze!
Barry Heckart
Technology manager
I recommend Sigilium for its ease of integration into our Microsoft 365 system, for its administration, and for use by business teams.
Benoit Salingue
DSI
Sigilium is easy to manage, and has a real impact on the traffic and visibility of our offers. The team is very responsive and continues to improve the solution over time.
Isabelle Falque
Group Marketing Director
We especially appreciate the ease of setting up Sigilium, the way the Sigilium team accompanied us. And the ease of setting up different banners, depending on our teams. Everyone can have their own message to be as targeted as possible!
Iria Marquès
Associate Director
The service is focused on result and efficiency. Thanks to that, Sigilium absolutely does the job, and solves the pain of email signatures for all teams. I recommend!
Guillaume Gelis
Deputy General Manager
Sigilium has been very beneficial in conveying a consistent brand image and targeted messages in all countries. This has been very well received internally by the teams and management. And the results are there.
Carole Lecomte
Marketing Manager
I chose Sigilium because it offered a quick learning curve and met our urgent need to standardize the group's identity. Its ease of access, with a convincing demo and immediate availability of features, strongly influenced my decision.
Robin Hervet
Information Systems Manager
Beyond (very good) service, behind it is the Sigilium team who demonstrate extreme responsiveness and, with their product, make simple things that were complicated :) Thank you!
Yann Coste
Marketing & Sales Director
Sigilium is extremely easy to use, which was a pleasant surprise for us. Automation is a crucial aspect of Sigilium. It allows us to easily deploy synchronized messages on Microsoft 365: desktop, webmail, and mobile.
Sandra Franzoni
Communication Manager
It's mainly in terms of administration. it's really clean, it syncs up right away, it's great. On the follow-up side, the contact with Sigilium has always been easy. They are super responsive, respond right away, it's very much appreciated!
Manu Garcia
IT Manager
There are two things that I really like. First, the platform is easy to use. Second, I really like the interaction with the teams. They are very responsive. If there is a question, they are right there to help me, correct, and see how it can be improved.
Ana Sofia
Marketing manager
The reactivity and availability of the Sigilium teams have allowed us to move forward serenely on the deployment and adaptation of the tool in our company. The interface is easy to use.
Mickael M.
IT team
Today Sigilium is the 4th source of traffic to the website, it's much better than Linkedin Ads and also cheaper.
Sandrine Bajolet
Marketing Director
It's so easy to manage email signatures for all my company's teams from a single place. No matter whether the email is sent from a mobile, a computer, or a sales force.
Jonathan Miezin
Chief Executive Officer
A team that listens and a tool that has transformed our daily emails into marketing machine, I highly recommend it. Very easy to implement in the team and it has given everyone the desire to use it.
Guillaume Legendre
CEO
We were looking for a solution to easily relay content without multiplying the manipulations within the team. Successful bet with Sigilium: no need to think, one of us pilots everything quickly
Thomas Nanterme
Co-founder
The perfect tool to keep control of your team's signatures and ensure brand and communication consistency. A nice design and very quick to set up: the service is very easy to use and everyone can install it in a few clicks.
Madeleine Corbetta
Marketing Manager
Sigilium allows us to efficiently manage the email signatures of our various schools, to announce events, conferences, and partnerships. But also to facilitate the collection of the apprenticeship tax, a key issue in the development of our programs!
Charles Baudot-Visser
Promotion Manager
An excellent tool, appreciated by all, including management for its innovative approach.
Benoit Bossuet
Marketing Director
The teams are enthusiastic and involved in this new media. Each brand feels valued within the group and comes to offer content to be broadcast.
Julie Dutreuil
Marketing Manager
Seamless integration with Google Workspace. Excellent customer service. This is the most secure solution we have been able to find, which does not require access to our email exchanges. Ongoing management is a breeze!
Barry Heckart
Technology manager
I recommend Sigilium for its ease of integration into our Microsoft 365 system, for its administration, and for use by business teams.
Benoit Salingue
DSI
Sigilium is easy to manage, and has a real impact on the traffic and visibility of our offers. The team is very responsive and continues to improve the solution over time.
Isabelle Falque
Group Marketing Director
We especially appreciate the ease of setting up Sigilium, the way the Sigilium team accompanied us. And the ease of setting up different banners, depending on our teams. Everyone can have their own message to be as targeted as possible!
Iria Marquès
Associate Director
The service is focused on result and efficiency. Thanks to that, Sigilium absolutely does the job, and solves the pain of email signatures for all teams. I recommend!
Guillaume Gelis
Deputy General Manager
Sigilium has been very beneficial in conveying a consistent brand image and targeted messages in all countries. This has been very well received internally by the teams and management. And the results are there.
Carole Lecomte
Marketing Manager
I chose Sigilium because it offered a quick learning curve and met our urgent need to standardize the group's identity. Its ease of access, with a convincing demo and immediate availability of features, strongly influenced my decision.
Robin Hervet
Information Systems Manager
Beyond (very good) service, behind it is the Sigilium team who demonstrate extreme responsiveness and, with their product, make simple things that were complicated :) Thank you!
Yann Coste
Marketing & Sales Director
Sigilium is extremely easy to use, which was a pleasant surprise for us. Automation is a crucial aspect of Sigilium. It allows us to easily deploy synchronized messages on Microsoft 365: desktop, webmail, and mobile.
Sandra Franzoni
Communication Manager
It's mainly in terms of administration. it's really clean, it syncs up right away, it's great. On the follow-up side, the contact with Sigilium has always been easy. They are super responsive, respond right away, it's very much appreciated!
Manu Garcia
IT Manager
There are two things that I really like. First, the platform is easy to use. Second, I really like the interaction with the teams. They are very responsive. If there is a question, they are right there to help me, correct, and see how it can be improved.
Ana Sofia
Marketing manager
The reactivity and availability of the Sigilium teams have allowed us to move forward serenely on the deployment and adaptation of the tool in our company. The interface is easy to use.
Mickael M.
IT team
Today Sigilium is the 4th source of traffic to the website, it's much better than Linkedin Ads and also cheaper.
Sandrine Bajolet
Marketing Director
It's so easy to manage email signatures for all my company's teams from a single place. No matter whether the email is sent from a mobile, a computer, or a sales force.
Jonathan Miezin
Chief Executive Officer
A team that listens and a tool that has transformed our daily emails into marketing machine, I highly recommend it. Very easy to implement in the team and it has given everyone the desire to use it.
Guillaume Legendre
CEO
We were looking for a solution to easily relay content without multiplying the manipulations within the team. Successful bet with Sigilium: no need to think, one of us pilots everything quickly
Thomas Nanterme
Co-founder
The perfect tool to keep control of your team's signatures and ensure brand and communication consistency. A nice design and very quick to set up: the service is very easy to use and everyone can install it in a few clicks.
Madeleine Corbetta
Marketing Manager
Sigilium allows us to efficiently manage the email signatures of our various schools, to announce events, conferences, and partnerships. But also to facilitate the collection of the apprenticeship tax, a key issue in the development of our programs!
Charles Baudot-Visser
Promotion Manager
An excellent tool, appreciated by all, including management for its innovative approach.
Benoit Bossuet
Marketing Director
The teams are enthusiastic and involved in this new media. Each brand feels valued within the group and comes to offer content to be broadcast.
Julie Dutreuil
Marketing Manager
Seamless integration with Google Workspace. Excellent customer service. This is the most secure solution we have been able to find, which does not require access to our email exchanges. Ongoing management is a breeze!
Barry Heckart
Technology manager
I recommend Sigilium for its ease of integration into our Microsoft 365 system, for its administration, and for use by business teams.
Benoit Salingue
DSI
Sigilium is easy to manage, and has a real impact on the traffic and visibility of our offers. The team is very responsive and continues to improve the solution over time.
Isabelle Falque
Group Marketing Director
We especially appreciate the ease of setting up Sigilium, the way the Sigilium team accompanied us. And the ease of setting up different banners, depending on our teams. Everyone can have their own message to be as targeted as possible!
Iria Marquès
Associate Director
The service is focused on result and efficiency. Thanks to that, Sigilium absolutely does the job, and solves the pain of email signatures for all teams. I recommend!
Guillaume Gelis
Deputy General Manager
Sigilium has been very beneficial in conveying a consistent brand image and targeted messages in all countries. This has been very well received internally by the teams and management. And the results are there.
Carole Lecomte
Marketing Manager
I chose Sigilium because it offered a quick learning curve and met our urgent need to standardize the group's identity. Its ease of access, with a convincing demo and immediate availability of features, strongly influenced my decision.
Robin Hervet
Information Systems Manager
Beyond (very good) service, behind it is the Sigilium team who demonstrate extreme responsiveness and, with their product, make simple things that were complicated :) Thank you!
Yann Coste
Marketing & Sales Director
Sigilium is extremely easy to use, which was a pleasant surprise for us. Automation is a crucial aspect of Sigilium. It allows us to easily deploy synchronized messages on Microsoft 365: desktop, webmail, and mobile.
Sandra Franzoni
Communication Manager
It's mainly in terms of administration. it's really clean, it syncs up right away, it's great. On the follow-up side, the contact with Sigilium has always been easy. They are super responsive, respond right away, it's very much appreciated!
Manu Garcia
IT Manager
There are two things that I really like. First, the platform is easy to use. Second, I really like the interaction with the teams. They are very responsive. If there is a question, they are right there to help me, correct, and see how it can be improved.
Ana Sofia
Marketing manager
The reactivity and availability of the Sigilium teams have allowed us to move forward serenely on the deployment and adaptation of the tool in our company. The interface is easy to use.
Mickael M.
IT team
Today Sigilium is the 4th source of traffic to the website, it's much better than Linkedin Ads and also cheaper.
Sandrine Bajolet
Marketing Director
It's so easy to manage email signatures for all my company's teams from a single place. No matter whether the email is sent from a mobile, a computer, or a sales force.
Jonathan Miezin
Chief Executive Officer
A team that listens and a tool that has transformed our daily emails into marketing machine, I highly recommend it. Very easy to implement in the team and it has given everyone the desire to use it.
Guillaume Legendre
CEO
We were looking for a solution to easily relay content without multiplying the manipulations within the team. Successful bet with Sigilium: no need to think, one of us pilots everything quickly
Thomas Nanterme
Co-founder
The perfect tool to keep control of your team's signatures and ensure brand and communication consistency. A nice design and very quick to set up: the service is very easy to use and everyone can install it in a few clicks.
Madeleine Corbetta
Marketing Manager
Sigilium allows us to efficiently manage the email signatures of our various schools, to announce events, conferences, and partnerships. But also to facilitate the collection of the apprenticeship tax, a key issue in the development of our programs!
Charles Baudot-Visser
Promotion Manager
An excellent tool, appreciated by all, including management for its innovative approach.
Benoit Bossuet
Marketing Director
The teams are enthusiastic and involved in this new media. Each brand feels valued within the group and comes to offer content to be broadcast.
Julie Dutreuil
Marketing Manager
Seamless integration with Google Workspace. Excellent customer service. This is the most secure solution we have been able to find, which does not require access to our email exchanges. Ongoing management is a breeze!
Barry Heckart
Technology manager
I recommend Sigilium for its ease of integration into our Microsoft 365 system, for its administration, and for use by business teams.
Benoit Salingue
DSI
Sigilium is easy to manage, and has a real impact on the traffic and visibility of our offers. The team is very responsive and continues to improve the solution over time.
Isabelle Falque
Group Marketing Director
We especially appreciate the ease of setting up Sigilium, the way the Sigilium team accompanied us. And the ease of setting up different banners, depending on our teams. Everyone can have their own message to be as targeted as possible!
Iria Marquès
Associate Director
The service is focused on result and efficiency. Thanks to that, Sigilium absolutely does the job, and solves the pain of email signatures for all teams. I recommend!
Guillaume Gelis
Deputy General Manager
Sigilium has been very beneficial in conveying a consistent brand image and targeted messages in all countries. This has been very well received internally by the teams and management. And the results are there.
Carole Lecomte
Marketing Manager
I chose Sigilium because it offered a quick learning curve and met our urgent need to standardize the group's identity. Its ease of access, with a convincing demo and immediate availability of features, strongly influenced my decision.
Robin Hervet
Information Systems Manager
Beyond (very good) service, behind it is the Sigilium team who demonstrate extreme responsiveness and, with their product, make simple things that were complicated :) Thank you!
Yann Coste
Marketing & Sales Director
Sigilium is extremely easy to use, which was a pleasant surprise for us. Automation is a crucial aspect of Sigilium. It allows us to easily deploy synchronized messages on Microsoft 365: desktop, webmail, and mobile.
Sandra Franzoni
Communication Manager
It's mainly in terms of administration. it's really clean, it syncs up right away, it's great. On the follow-up side, the contact with Sigilium has always been easy. They are super responsive, respond right away, it's very much appreciated!
Manu Garcia
IT Manager
There are two things that I really like. First, the platform is easy to use. Second, I really like the interaction with the teams. They are very responsive. If there is a question, they are right there to help me, correct, and see how it can be improved.
Ana Sofia
Marketing manager
The reactivity and availability of the Sigilium teams have allowed us to move forward serenely on the deployment and adaptation of the tool in our company. The interface is easy to use.
Mickael M.
IT team
Today Sigilium is the 4th source of traffic to the website, it's much better than Linkedin Ads and also cheaper.
Sandrine Bajolet
Marketing Director
It's so easy to manage email signatures for all my company's teams from a single place. No matter whether the email is sent from a mobile, a computer, or a sales force.
Jonathan Miezin
Chief Executive Officer
A team that listens and a tool that has transformed our daily emails into marketing machine, I highly recommend it. Very easy to implement in the team and it has given everyone the desire to use it.
Guillaume Legendre
CEO
We were looking for a solution to easily relay content without multiplying the manipulations within the team. Successful bet with Sigilium: no need to think, one of us pilots everything quickly
Thomas Nanterme
Co-founder
The perfect tool to keep control of your team's signatures and ensure brand and communication consistency. A nice design and very quick to set up: the service is very easy to use and everyone can install it in a few clicks.
Madeleine Corbetta
Marketing Manager
Sigilium allows us to efficiently manage the email signatures of our various schools, to announce events, conferences, and partnerships. But also to facilitate the collection of the apprenticeship tax, a key issue in the development of our programs!
Charles Baudot-Visser
Promotion Manager

An excellent tool, appreciated by all, including management for its innovative approach.
Benoit Bossuet
Marketing Director
The teams are enthusiastic and involved in this new media. Each brand feels valued within the group and comes to offer content to be broadcast.
Julie Dutreuil
Marketing Manager
Seamless integration with Google Workspace. Excellent customer service. This is the most secure solution we have been able to find, which does not require access to our email exchanges. Ongoing management is a breeze!
Barry Heckart
Technology manager
I recommend Sigilium for its ease of integration into our Microsoft 365 system, for its administration, and for use by business teams.
Benoit Salingue
DSI
Sigilium is easy to manage, and has a real impact on the traffic and visibility of our offers. The team is very responsive and continues to improve the solution over time.
Isabelle Falque
Group Marketing Director
We especially appreciate the ease of setting up Sigilium, the way the Sigilium team accompanied us. And the ease of setting up different banners, depending on our teams. Everyone can have their own message to be as targeted as possible!
Iria Marquès
Associate Director
The service is focused on result and efficiency. Thanks to that, Sigilium absolutely does the job, and solves the pain of email signatures for all teams. I recommend!
Guillaume Gelis
Deputy General Manager
Sigilium has been very beneficial in conveying a consistent brand image and targeted messages in all countries. This has been very well received internally by the teams and management. And the results are there.
Carole Lecomte
Marketing Manager
I chose Sigilium because it offered a quick learning curve and met our urgent need to standardize the group's identity. Its ease of access, with a convincing demo and immediate availability of features, strongly influenced my decision.
Robin Hervet
Information Systems Manager
Beyond (very good) service, behind it is the Sigilium team who demonstrate extreme responsiveness and, with their product, make simple things that were complicated :) Thank you!
Yann Coste
Marketing & Sales Director
Sigilium is extremely easy to use, which was a pleasant surprise for us. Automation is a crucial aspect of Sigilium. It allows us to easily deploy synchronized messages on Microsoft 365: desktop, webmail, and mobile.
Sandra Franzoni
Communication Manager
It's mainly in terms of administration. it's really clean, it syncs up right away, it's great. On the follow-up side, the contact with Sigilium has always been easy. They are super responsive, respond right away, it's very much appreciated!
Manu Garcia
IT Manager
There are two things that I really like. First, the platform is easy to use. Second, I really like the interaction with the teams. They are very responsive. If there is a question, they are right there to help me, correct, and see how it can be improved.
Ana Sofia
Marketing manager
The reactivity and availability of the Sigilium teams have allowed us to move forward serenely on the deployment and adaptation of the tool in our company. The interface is easy to use.
Mickael M.
IT team
Today Sigilium is the 4th source of traffic to the website, it's much better than Linkedin Ads and also cheaper.
Sandrine Bajolet
Marketing Director
It's so easy to manage email signatures for all my company's teams from a single place. No matter whether the email is sent from a mobile, a computer, or a sales force.
Jonathan Miezin
Chief Executive Officer
A team that listens and a tool that has transformed our daily emails into marketing machine, I highly recommend it. Very easy to implement in the team and it has given everyone the desire to use it.
Guillaume Legendre
CEO
We were looking for a solution to easily relay content without multiplying the manipulations within the team. Successful bet with Sigilium: no need to think, one of us pilots everything quickly
Thomas Nanterme
Co-founder
The perfect tool to keep control of your team's signatures and ensure brand and communication consistency. A nice design and very quick to set up: the service is very easy to use and everyone can install it in a few clicks.
Madeleine Corbetta
Marketing Manager
Sigilium allows us to efficiently manage the email signatures of our various schools, to announce events, conferences, and partnerships. But also to facilitate the collection of the apprenticeship tax, a key issue in the development of our programs!
Charles Baudot-Visser
Promotion Manager
An excellent tool, appreciated by all, including management for its innovative approach.
Benoit Bossuet
Marketing Director
The teams are enthusiastic and involved in this new media. Each brand feels valued within the group and comes to offer content to be broadcast.
Julie Dutreuil
Marketing Manager
Seamless integration with Google Workspace. Excellent customer service. This is the most secure solution we have been able to find, which does not require access to our email exchanges. Ongoing management is a breeze!
Barry Heckart
Technology manager
I recommend Sigilium for its ease of integration into our Microsoft 365 system, for its administration, and for use by business teams.
Benoit Salingue
DSI
Sigilium is easy to manage, and has a real impact on the traffic and visibility of our offers. The team is very responsive and continues to improve the solution over time.
Isabelle Falque
Group Marketing Director
We especially appreciate the ease of setting up Sigilium, the way the Sigilium team accompanied us. And the ease of setting up different banners, depending on our teams. Everyone can have their own message to be as targeted as possible!
Iria Marquès
Associate Director
The service is focused on result and efficiency. Thanks to that, Sigilium absolutely does the job, and solves the pain of email signatures for all teams. I recommend!
Guillaume Gelis
Deputy General Manager
Sigilium has been very beneficial in conveying a consistent brand image and targeted messages in all countries. This has been very well received internally by the teams and management. And the results are there.
Carole Lecomte
Marketing Manager
I chose Sigilium because it offered a quick learning curve and met our urgent need to standardize the group's identity. Its ease of access, with a convincing demo and immediate availability of features, strongly influenced my decision.
Robin Hervet
Information Systems Manager
Beyond (very good) service, behind it is the Sigilium team who demonstrate extreme responsiveness and, with their product, make simple things that were complicated :) Thank you!
Yann Coste
Marketing & Sales Director
Sigilium is extremely easy to use, which was a pleasant surprise for us. Automation is a crucial aspect of Sigilium. It allows us to easily deploy synchronized messages on Microsoft 365: desktop, webmail, and mobile.
Sandra Franzoni
Communication Manager
It's mainly in terms of administration. it's really clean, it syncs up right away, it's great. On the follow-up side, the contact with Sigilium has always been easy. They are super responsive, respond right away, it's very much appreciated!
Manu Garcia
IT Manager
There are two things that I really like. First, the platform is easy to use. Second, I really like the interaction with the teams. They are very responsive. If there is a question, they are right there to help me, correct, and see how it can be improved.
Ana Sofia
Marketing manager
The reactivity and availability of the Sigilium teams have allowed us to move forward serenely on the deployment and adaptation of the tool in our company. The interface is easy to use.
Mickael M.
IT team
Today Sigilium is the 4th source of traffic to the website, it's much better than Linkedin Ads and also cheaper.
Sandrine Bajolet
Marketing Director
It's so easy to manage email signatures for all my company's teams from a single place. No matter whether the email is sent from a mobile, a computer, or a sales force.
Jonathan Miezin
Chief Executive Officer
A team that listens and a tool that has transformed our daily emails into marketing machine, I highly recommend it. Very easy to implement in the team and it has given everyone the desire to use it.
Guillaume Legendre
CEO
We were looking for a solution to easily relay content without multiplying the manipulations within the team. Successful bet with Sigilium: no need to think, one of us pilots everything quickly
Thomas Nanterme
Co-founder
The perfect tool to keep control of your team's signatures and ensure brand and communication consistency. A nice design and very quick to set up: the service is very easy to use and everyone can install it in a few clicks.
Madeleine Corbetta
Marketing Manager
Sigilium allows us to efficiently manage the email signatures of our various schools, to announce events, conferences, and partnerships. But also to facilitate the collection of the apprenticeship tax, a key issue in the development of our programs!
Charles Baudot-Visser
Promotion Manager
An excellent tool, appreciated by all, including management for its innovative approach.
Benoit Bossuet
Marketing Director
The teams are enthusiastic and involved in this new media. Each brand feels valued within the group and comes to offer content to be broadcast.
Julie Dutreuil
Marketing Manager
Seamless integration with Google Workspace. Excellent customer service. This is the most secure solution we have been able to find, which does not require access to our email exchanges. Ongoing management is a breeze!
Barry Heckart
Technology manager
I recommend Sigilium for its ease of integration into our Microsoft 365 system, for its administration, and for use by business teams.
Benoit Salingue
DSI
Sigilium is easy to manage, and has a real impact on the traffic and visibility of our offers. The team is very responsive and continues to improve the solution over time.
Isabelle Falque
Group Marketing Director
We especially appreciate the ease of setting up Sigilium, the way the Sigilium team accompanied us. And the ease of setting up different banners, depending on our teams. Everyone can have their own message to be as targeted as possible!
Iria Marquès
Associate Director
The service is focused on result and efficiency. Thanks to that, Sigilium absolutely does the job, and solves the pain of email signatures for all teams. I recommend!
Guillaume Gelis
Deputy General Manager
Sigilium has been very beneficial in conveying a consistent brand image and targeted messages in all countries. This has been very well received internally by the teams and management. And the results are there.
Carole Lecomte
Marketing Manager
I chose Sigilium because it offered a quick learning curve and met our urgent need to standardize the group's identity. Its ease of access, with a convincing demo and immediate availability of features, strongly influenced my decision.
Robin Hervet
Information Systems Manager
Beyond (very good) service, behind it is the Sigilium team who demonstrate extreme responsiveness and, with their product, make simple things that were complicated :) Thank you!
Yann Coste
Marketing & Sales Director
Sigilium is extremely easy to use, which was a pleasant surprise for us. Automation is a crucial aspect of Sigilium. It allows us to easily deploy synchronized messages on Microsoft 365: desktop, webmail, and mobile.
Sandra Franzoni
Communication Manager
It's mainly in terms of administration. it's really clean, it syncs up right away, it's great. On the follow-up side, the contact with Sigilium has always been easy. They are super responsive, respond right away, it's very much appreciated!
Manu Garcia
IT Manager
There are two things that I really like. First, the platform is easy to use. Second, I really like the interaction with the teams. They are very responsive. If there is a question, they are right there to help me, correct, and see how it can be improved.
Ana Sofia
Marketing manager
The reactivity and availability of the Sigilium teams have allowed us to move forward serenely on the deployment and adaptation of the tool in our company. The interface is easy to use.
Mickael M.
IT team
Today Sigilium is the 4th source of traffic to the website, it's much better than Linkedin Ads and also cheaper.
Sandrine Bajolet
Marketing Director
It's so easy to manage email signatures for all my company's teams from a single place. No matter whether the email is sent from a mobile, a computer, or a sales force.
Jonathan Miezin
Chief Executive Officer
A team that listens and a tool that has transformed our daily emails into marketing machine, I highly recommend it. Very easy to implement in the team and it has given everyone the desire to use it.
Guillaume Legendre
CEO
We were looking for a solution to easily relay content without multiplying the manipulations within the team. Successful bet with Sigilium: no need to think, one of us pilots everything quickly
Thomas Nanterme
Co-founder
The perfect tool to keep control of your team's signatures and ensure brand and communication consistency. A nice design and very quick to set up: the service is very easy to use and everyone can install it in a few clicks.
Madeleine Corbetta
Marketing Manager
Sigilium allows us to efficiently manage the email signatures of our various schools, to announce events, conferences, and partnerships. But also to facilitate the collection of the apprenticeship tax, a key issue in the development of our programs!
Charles Baudot-Visser
Promotion Manager
An excellent tool, appreciated by all, including management for its innovative approach.
Benoit Bossuet
Marketing Director
The teams are enthusiastic and involved in this new media. Each brand feels valued within the group and comes to offer content to be broadcast.
Julie Dutreuil
Marketing Manager
Seamless integration with Google Workspace. Excellent customer service. This is the most secure solution we have been able to find, which does not require access to our email exchanges. Ongoing management is a breeze!
Barry Heckart
Technology manager
I recommend Sigilium for its ease of integration into our Microsoft 365 system, for its administration, and for use by business teams.
Benoit Salingue
DSI
Sigilium is easy to manage, and has a real impact on the traffic and visibility of our offers. The team is very responsive and continues to improve the solution over time.
Isabelle Falque
Group Marketing Director
We especially appreciate the ease of setting up Sigilium, the way the Sigilium team accompanied us. And the ease of setting up different banners, depending on our teams. Everyone can have their own message to be as targeted as possible!
Iria Marquès
Associate Director
The service is focused on result and efficiency. Thanks to that, Sigilium absolutely does the job, and solves the pain of email signatures for all teams. I recommend!
Guillaume Gelis
Deputy General Manager
Sigilium has been very beneficial in conveying a consistent brand image and targeted messages in all countries. This has been very well received internally by the teams and management. And the results are there.
Carole Lecomte
Marketing Manager
I chose Sigilium because it offered a quick learning curve and met our urgent need to standardize the group's identity. Its ease of access, with a convincing demo and immediate availability of features, strongly influenced my decision.
Robin Hervet
Information Systems Manager
Beyond (very good) service, behind it is the Sigilium team who demonstrate extreme responsiveness and, with their product, make simple things that were complicated :) Thank you!
Yann Coste
Marketing & Sales Director
Sigilium is extremely easy to use, which was a pleasant surprise for us. Automation is a crucial aspect of Sigilium. It allows us to easily deploy synchronized messages on Microsoft 365: desktop, webmail, and mobile.
Sandra Franzoni
Communication Manager
It's mainly in terms of administration. it's really clean, it syncs up right away, it's great. On the follow-up side, the contact with Sigilium has always been easy. They are super responsive, respond right away, it's very much appreciated!
Manu Garcia
IT Manager
There are two things that I really like. First, the platform is easy to use. Second, I really like the interaction with the teams. They are very responsive. If there is a question, they are right there to help me, correct, and see how it can be improved.
Ana Sofia
Marketing manager
The reactivity and availability of the Sigilium teams have allowed us to move forward serenely on the deployment and adaptation of the tool in our company. The interface is easy to use.
Mickael M.
IT team
Today Sigilium is the 4th source of traffic to the website, it's much better than Linkedin Ads and also cheaper.
Sandrine Bajolet
Marketing Director
It's so easy to manage email signatures for all my company's teams from a single place. No matter whether the email is sent from a mobile, a computer, or a sales force.
Jonathan Miezin
Chief Executive Officer
A team that listens and a tool that has transformed our daily emails into marketing machine, I highly recommend it. Very easy to implement in the team and it has given everyone the desire to use it.
Guillaume Legendre
CEO
We were looking for a solution to easily relay content without multiplying the manipulations within the team. Successful bet with Sigilium: no need to think, one of us pilots everything quickly
Thomas Nanterme
Co-founder
The perfect tool to keep control of your team's signatures and ensure brand and communication consistency. A nice design and very quick to set up: the service is very easy to use and everyone can install it in a few clicks.
Madeleine Corbetta
Marketing Manager
Sigilium allows us to efficiently manage the email signatures of our various schools, to announce events, conferences, and partnerships. But also to facilitate the collection of the apprenticeship tax, a key issue in the development of our programs!
Charles Baudot-Visser
Promotion Manager

HO TO MAKE YOUR PROJECT A SUCCESS?

The first thing to do to regain control over your team's email signatures is to create a free account on Sigilium and set up a template that resembles you. Then add your users and synchronize your email tools: messaging, mobile, CRM, etc.

Easily create a design that fits your brand guidelines

The most effective signatures are those that do not resemble a Christmas tree. They are also not a CV space.
They have a role in enhancing communications, embodying the main message (the email), and allowing the recipient to easily click to learn more or take action.

Easily create a design that fits your brand guidelines

Synchronize your Entra ID or Lucca directory with Sigilium

Synchronize the user directory with Sigilium

If you have an up-to-date data source, such as an Entra ID directory, a Google directory, or an HRIS like Lucca, it is valuable to connect it to Sigilium.

This has several advantages:

having up-to-date contact information in signatures
reporting changes in status, position, entity
managing automatic onboarding of employees
also managing automatic offboarding
ensuring that employees have nothing to do

Find the documentation and the video tutorial.

Synchronize the user directory with Sigilium

If you have an up-to-date data source, such as an Entra ID directory, a Google directory, or an HRIS like Lucca, it is valuable to connect it to Sigilium.

This has several advantages:

having up-to-date contact information in signatures
reporting changes in status, position, entity
managing automatic onboarding of employees
also managing automatic offboarding
ensuring that employees have nothing to do

Find the documentation and the video tutorial.

Create and deploy targeted communications

This is the key to effective communication, which is that each team relays appropriate content tailored to its main interlocutor type. And there are many ways to do this.

You can easily dispatch messages according to campuses, programs, or schools if you are a school group with different schools.

Create and deploy targeted communications

This is the key to effective communication, which is that each team relays appropriate content tailored to its main interlocutor type. And there are many ways to do this.

You can easily dispatch messages according to campuses, programs, or schools if you are a school group with different schools.

About

If you are reading this article, it means you are not the sole decision-maker in the centralized email signature management project. And if you need to add a technical contact to the loop, the best approach is to speak their language so that they understand what you expect from them.

Here is an updated checklist as of September 2025 to guide you.

About

Here is an updated checklist as of September 2025 to guide you.

The 2025 checklist:

Do I need my CTO or IT Manager?
What should I ask my IT manager?
What are the benefits of Sigilium for IT?
In what order should synchronizations be done?
The answers to commonly asked questions.

The 2025 checklist:

Do I need my CTO or IT Manager?
What should I ask my IT manager?
What are the benefits of Sigilium for IT?
In what order should synchronizations be done?
The answers to commonly asked questions.

They did it before you ; )

Every month we receive numerous feedback from the marketing and communication teams about the success of the project.
And because at Sigilium we built the product entirely by ourselves, we can speak about it technically, in a precise manner. And in the same language as your IT manager.
Here is an example of feedback:

They did it before you ; )

Barry Heckart,
Technology Manager at TIME

Barry Heckart,
Technology Manager at TIME

What are the benefits of Sigilium for IT?

The advantages of Sigilium for technical teams are numerous.
Here are some of the most direct ones, categorized by subject:

Time: A time saving, as the management of this subject is directly transferred to the marketing teams
Time: A decrease in the number of support tickets for the IT teams
HR: An automated onboarding of new staff
HR: An automated offboarding as accounts are deactivated
Personal victory: The satisfaction of making the marketing and communication teams autonomous
Tech: Assurance that it works correctly on all devices, especially mobile
Tech: An improvement in company processes thanks to automation
Tech: Better email deliverability
Tech: An optimized size of images in email signatures
Data: An opportunity to verify the quality of the directory data (AD or HRIS)
Data: The possibility of retrieving clean data to update the directory data.
Security: The guarantee of using a certified ISO service rather than an in-house service
Security: An optimized management of access to manage signatures

What are the benefits of Sigilium for IT?

The advantages of Sigilium for technical teams are numerous.
Here are some of the most direct ones, categorized by subject:

Time: A time saving, as the management of this subject is directly transferred to the marketing teams
Time: A decrease in the number of support tickets for the IT teams
HR: An automated onboarding of new staff
HR: An automated offboarding as accounts are deactivated
Personal victory: The satisfaction of making the marketing and communication teams autonomous
Tech: Assurance that it works correctly on all devices, especially mobile
Tech: An improvement in company processes thanks to automation
Tech: Better email deliverability
Tech: An optimized size of images in email signatures
Data: An opportunity to verify the quality of the directory data (AD or HRIS)
Data: The possibility of retrieving clean data to update the directory data.
Security: The guarantee of using a certified ISO service rather than an in-house service
Security: An optimized management of access to manage signatures

They use the service daily :

Guide to Technical Benefits

We have prepared a dedicated article on all the technical advantages of centralized email signature management with Sigilium.

Here is the link to the article, to access it.

Self-assessment & steps

First: do I need my CTO or IT manager?

To answer this question, it's very simple: check if you have admin access to the company's Microsoft 365 or Google Workspace account.

If yes, that's great, you're autonomous, go directly to manage your account.
If no, move on to the next question.

First: do I need my CTO or IT manager?

To answer this question, it's very simple: check if you have administrator access to the company's Microsoft 365 or Google Workspace account.

If yes, that's great, you are self-sufficient, go directly manage your account.
If not, move on to the next question.

What to ask my CTO or my IT manager?

To launch your project and become autonomous in managing email signatures, you simply need to connect Sigilium with your messaging service. Other synchronizations are possible and available. Each one is independent. They can be done (or not) and in the order of your choice.

Mandatory step: Activate synchronization between Sigilium and the messaging service.
Here’s how to do it:
- on Outlook / M.365
- on Gmail / Workspace

What to ask my CTO or my IT manager?

To launch your project and become autonomous in managing email signatures, you simply need to connect Sigilium with your email. Other synchronizations are possible and available. Each is independent. They can be done (or not) and in the order of your choice.

Activate the synchronization between Sigilium and my email.
Here's how to do it:
- on Outlook / M.365
- on Gmail / Workspace
Optional: activate synchronization with your directory cf dedicated article. Here’s how to do it.
Optional: activate synchronization with your CRM.

Independently and optionally, you can also :

enable synchronization with your directory see dedicated article. Here is how to do it.
enable synchronization with your CRM.

Independently and optionally, you can also :

enable synchronization with your directory see dedicated article. Here is how to do it.
enable synchronization with your CRM.

Schema de repartition des roles dans la mise en place de Sigilium pour gérer les signatures email de manière centralisée, qui fait quoi entre équipe marketing et responsable technique

In what order should the synchronizations be done?

The order does not matter. You can first import your user base or synchronize your directory, then enable synchronization with the messaging service to deploy everything once the account is set up.
You can also directly enable synchronization with Gmail or Outlook and gradually add users, or change your design and your campaigns. As changes are synchronized directly, modifying and iterating on your email signatures is a breeze.

In what order should the synchronizations be done?

The order does not matter. You can either import your user database first or synchronize your directory, and then enable the sync with the messaging service to deploy everything once the account is set up.
You can also directly enable the sync with Gmail or Outlook and gradually add users or change your designs and campaigns. Since changes are synchronized immediately, modifying and iterating on your email signatures is a piece of cake.

Technical FAQ:
anticipate possible questions

Is it secure?

Short answer: Yes, Sigilium is a secure service, it has been ISO 27001 certified since March 2024. The Sigilium service is used daily by numerous companies and large international groups.
To go into more detail, a dedicated page on ISO 27001 is available, you can also contact us to learn more about our general information system security policy (PGSSI).

Is it secure?

Short answer: Yes, Sigilium is a secure service; it has been ISO 27001 certified since March 2024. The Sigilium service is used daily by many companies and large international groups.
For more details, a dedicated page on ISO 27001 is available, and you can also contact us to learn more about our general information system security policy (PGSSI).

Does it change anything for Sigilium?

Yes, obviously, and for everyone in the company.

For your brand image on a daily basis, you will finally relay a unified and updated brand image in all email exchanges.
To avoid personal friction and being dependent on the goodwill of each collaborator.
To relay communications and up-to-date information.
For reduced support on non-strategic topics for IT but essential ones.
For the ease of delivering content to your interlocutors.
To measure this communication channel.

Find all our guides and client cases on the Sigilium blog.

Does it change anything for Sigilium?

Yes, of course, and for everyone in the company.

For your brand image on a daily basis, you will finally convey a unified and up-to-date brand image in all email exchanges.
To avoid personal friction and being dependent on the goodwill of each collaborator.
To relay up-to-date communications and information.
To reduce support on non-strategic topics for IT but essential ones.
For the ease of delivering content to your contacts.
To measure this communication channel.

Find all our guides and customer cases on the Sigilium blog.

Can't we do it ourselves?

If you have no communication ambition with your interlocutors, nor a budget, one possibility for your company is to continue copying and pasting your signature, each in their own corner. Or to create a sort of routine internally (it takes quite a bit of time to do that, huh…), if you just want to display a block of contact information.
But if you expect signatures to be a marketing tool and an effective media, experience has shown us that it takes years with several full-time employees to provide a service worthy of the name. So it is in your best interest to take advantage of it at a lower cost.
The real question is: should the time of several people from the technical team be devoted to managing email signatures? Short answer: no, there is little chance. So opt for Sigilium, and save time and money.

Can't we do it ourselves?

Of course, one possibility is to create an internal routine (it takes a bit of time to do, you know), if you just want to display a block of coordinates.
But if you expect signatures that make it both a marketing tool and an effective medium, experience has shown us that it takes years with several full-time employees to demonstrate a service worthy of the name. It's up to you to choose where to allocate your technical resources; )

Do we need an up-to-date AD to get started?

First, what is an "AD"? AD stands for Active Directory, to simplify it, it is a directory, a database, containing notably the contact details of employees (name, first name, email…). The problem is that this file is often built gradually, and the data is not always up to date, or varies between employees. One of the topics for IT teams is to wonder if synchronizing an outdated source of contact details with email signatures is a good idea.

The answer is simple, no, there is no need.
Here’s why:

1. You can import a snapshot of your directory into Sigilium. Upon launch, employees will be able to check their signature and edit it if necessary.
2. Implementing Sigilium is a great opportunity to gather up-to-date information from employees, to then clean and update your AD.
3. Synchronization with the AD is not mandatory.
4. If you do it, you can choose to synchronize only certain fields.

Do we need an up-to-date AD to get started?

First, what is an "AD"? AD stands for Active Directory, to simplify, it is a directory, a database, containing notably the contact details of employees (last name, first name, email…). The problem is that this file is often built gradually, and the data is not always up-to-date, or varies among collaborators. One of the issues for the IT teams is to consider whether synchronizing an out-of-date source of contact details with email signatures is a good idea.

The answer is simple, no need.
Here’s why:

1. You can get a snapshot in Sigilium and employees will be able to check their signature and edit it if needed.
2. It’s a perfect opportunity to gather up-to-date information, and then clean your AD.
3. Synchronization with the AD is not mandatory.
4. If you do it, you can choose to synchronize only certain fields.

Will it take time for my tech team?

No. Clockwise, the synchronization between Sigilium and your messaging takes 5 minutes for an admin from your company's Microsoft or Google account.
What may take one to two hours is choosing how to precisely synchronize your directory with Sigilium, depending on your environment and the quality of your data. In short, it's quick. And once this task is completed, the technical teams have nothing more to do. The marketing and communication team becomes autonomous: magic!

Is it going to take time for my tech team?

No. Timed with a stopwatch, the synchronization between Sigilium and your messaging takes 5 minutes for an admin of your Microsoft or Google account.
What can take one to two hours is choosing how to precisely synchronize your directory with Sigilium, depending on your environment and the quality of your data. In short, it's quick. And once this task is done, the tech teams have nothing more to do. The marketing and communication team becomes autonomous. Magic!

Are we accompanied by Sigilium?

Of course, yes, our clients are supported throughout the implementation and use of the service. This is, by the way, one of the major differentiators of our service. And an aspect recognized in customer reviews.
It's no surprise that the Sigilium team has received several accolades for the quality of its support and customer assistance.

Are we accompanied by Sigilium?

Of course, yes, our clients are supported throughout the setup and use of the service. This is, in fact, one of the major differentiators of our service. And an aspect recognized in customer reviews.
It is not surprising that the Sigilium team has received several awards for the quality of its support and customer assistance.