Article
The ultimate guide to email signature in 2025
Article
The ultimate guide to email signature in 2025
Feb 10, 2025
Relaying targeted content in every email exchange, sound good to you?
Discover our ultimate guide to unleash the full potential of email signatures in 2024!
No more impersonal messages that go unnoticed. It's time to turn your signature into a real asset to boost your visibility, create engagement, and generate leads. On the menu: practical advice, inspiring examples, and a selection of the best tools to create high-performing email signatures.
What is an email signature? 📧
You wonder what exactly an email signature is? It's simply a block of text, images, and links that you place at the bottom of your emails. Basically, it's like a virtual professional business card that appears with every sent email!
Generally, it contains the sender's contact information, who signs the message, and thus attests to their identity. This information usually includes the name, position, company name, address, phone number, and email address. These details allow your contacts to quickly identify and reach you if needed.
☝️ But beware, an email signature is much more than just contact information! It's a real communication and marketing tool.
With a well-thought-out signature, you can:
Enhance your brand image by including your logo and colors, just like on a well-crafted business card
Generate qualified traffic to your website or social networks in one click
Showcase your latest content (blog articles, white papers, webinars...) directly in the inboxes of your clients and prospects
Promote special offers, enticing promotions, or can't-miss events
Facilitate interaction and engagement with your counterparts through a simple action, such as scheduling appointments, inviting them to contact or follow you with ease
Share legal information, always professionally
In short, the email signature provides valuable space to convey key messages systematically and on a large scale. It's an opportunity to deliver targeted and relevant content in every email exchange. It's like automatically distributing a personalized business card, accompanied by a tailor-made message, to each of your contacts! When used effectively, it becomes a powerful lever to enhance your reputation, generate leads, and strengthen trust and relationships.
What is an email signature? 📧
You wonder what exactly an email signature is? It's simply a block of text, images, and links that you place at the bottom of your emails. Basically, it's like a virtual professional business card that appears with every sent email!
Generally, it contains the sender's contact information, who signs the message, and thus attests to their identity. This information usually includes the name, position, company name, address, phone number, and email address. These details allow your contacts to quickly identify and reach you if needed.
☝️ But beware, an email signature is much more than just contact information! It's a real communication and marketing tool.
With a well-thought-out signature, you can:
Enhance your brand image by including your logo and colors, just like on a well-crafted business card
Generate qualified traffic to your website or social networks in one click
Showcase your latest content (blog articles, white papers, webinars...) directly in the inboxes of your clients and prospects
Promote special offers, enticing promotions, or can't-miss events
Facilitate interaction and engagement with your counterparts through a simple action, such as scheduling appointments, inviting them to contact or follow you with ease
Share legal information, always professionally
In short, the email signature provides valuable space to convey key messages systematically and on a large scale. It's an opportunity to deliver targeted and relevant content in every email exchange. It's like automatically distributing a personalized business card, accompanied by a tailor-made message, to each of your contacts! When used effectively, it becomes a powerful lever to enhance your reputation, generate leads, and strengthen trust and relationships.
Email signature vs electronic signature: don't confuse them anymore!
You may have already heard of e-signature and wondered if it's the same as an email signature? Not really! Even though they both are added to an email, these two types of signatures have distinct roles.
On one hand, the email signature, as we just saw, is your communication and marketing ally. It allows you to promote your brand, share content, generate leads... In short, it's a real amplifier of your campaigns! And most of the time, it's added automatically by a dedicated tool.
On the other hand, the electronic signature is the digital counterpart of your handwritten signature. Its role? To sign a document, authenticate and approve the content of an email, with legal value. It is used to prove your identity as the sender. Generally, it is applied manually or via a specific secure process.
So, in summary, remember this well: email signature for communication, electronic signature for signing a document. Easy, right? 😉
Email signature vs electronic signature: don't confuse them anymore!
You may have already heard of e-signature and wondered if it's the same as an email signature? Not really! Even though they both are added to an email, these two types of signatures have distinct roles.
On one hand, the email signature, as we just saw, is your communication and marketing ally. It allows you to promote your brand, share content, generate leads... In short, it's a real amplifier of your campaigns! And most of the time, it's added automatically by a dedicated tool.
On the other hand, the electronic signature is the digital counterpart of your handwritten signature. Its role? To sign a document, authenticate and approve the content of an email, with legal value. It is used to prove your identity as the sender. Generally, it is applied manually or via a specific secure process.
So, in summary, remember this well: email signature for communication, electronic signature for signing a document. Easy, right? 😉
Email signature management tools: a must-have!
Imagine the headache of deploying personalized and up-to-date email signatures for all your employees, especially in medium and large companies. Without a dedicated tool, it's an open door to inconsistencies, outdated information, and non-compliance with the graphic charter... In short, a real obstacle course to maintain brand consistency in the face of sometimes very creative teams...
This is where email signature management tools come into play, like superheroes! 🦸♂ Their mission? Facilitate the lives of your marketing and communication teams by allowing them to create, in no time, stunning email signature templates that are 100% in line with your brand. No more headaches, these tools centralize and automate deployment on all mailboxes, for always perfect signatures.
And that's not all! You can even personalize signatures according to the department or country, access insights to measure interactions, integrate targeted promotional banners, or ensure compliance with legal notices. What more could you ask for?
In short, email signature management tools are the key to saving a lot of time, ensuring the consistency of your communications and exploiting the full potential of this often underestimated channel. Essential for transforming your emails into a true media and boosting your marketing strategy!
Email signature management tools: a must-have!
Imagine the headache of deploying personalized and up-to-date email signatures for all your employees, especially in medium and large companies. Without a dedicated tool, it's an open door to inconsistencies, outdated information, and non-compliance with the graphic charter... In short, a real obstacle course to maintain brand consistency in the face of sometimes very creative teams...
This is where email signature management tools come into play, like superheroes! 🦸♂ Their mission? Facilitate the lives of your marketing and communication teams by allowing them to create, in no time, stunning email signature templates that are 100% in line with your brand. No more headaches, these tools centralize and automate deployment on all mailboxes, for always perfect signatures.
And that's not all! You can even personalize signatures according to the department or country, access insights to measure interactions, integrate targeted promotional banners, or ensure compliance with legal notices. What more could you ask for?
In short, email signature management tools are the key to saving a lot of time, ensuring the consistency of your communications and exploiting the full potential of this often underestimated channel. Essential for transforming your emails into a true media and boosting your marketing strategy!
Evolution of uses, importance of CRM and other tools
The other must-have is to unify the branding and messaging (the signatures) across all touchpoints with your clients, throughout their journey!
Today, we no longer send emails only from our email inbox. Salespeople, for example, spend their lives in their CRM. Whether it's HubSpot, Salesforce, Pipedrive, Sellsy, Dynamics 365, or another, almost all of these tools have an integrated inbox to respond directly to prospects.
As a result, it's crucial that the signatures are also synchronized in this space. And this is where centralized platforms like Sigilium make a difference, with native integrations and a unique system to have identical signatures everywhere! 🙌
Remaining professional even from your smartphone
Because it's 2024 and we're all glued to our smartphones, sending emails from our mobile has become a reflex. Sigilium also ensures this, with synchronization on iPhone and iPad for Gmail, Mail, Outlook, and even on Android for Outlook with Microsoft 365. Convenient, right?
Unified signatures for customer support
Have you ever contacted a company's support and received a response with a sloppy signature? Not very reassuring... With tools like Helpscout or Front, you can also have unified signatures to show your clients that you've got it under control! 😎
A single platform to manage everyone's preferences
The great thing about a centralized platform like Sigilium is being able to manage multiple email services according to everyone's preferences. Imagine, you hire a great C-level executive but they're all about Outlook while your whole team is on Gmail. No need to panic, a tool allows you to manage that easily!
Evolution of uses, importance of CRM and other tools
The other must-have is to unify the branding and messaging (the signatures) across all touchpoints with your clients, throughout their journey!
Today, we no longer send emails only from our email inbox. Salespeople, for example, spend their lives in their CRM. Whether it's HubSpot, Salesforce, Pipedrive, Sellsy, Dynamics 365, or another, almost all of these tools have an integrated inbox to respond directly to prospects.
As a result, it's crucial that the signatures are also synchronized in this space. And this is where centralized platforms like Sigilium make a difference, with native integrations and a unique system to have identical signatures everywhere! 🙌
Remaining professional even from your smartphone
Because it's 2024 and we're all glued to our smartphones, sending emails from our mobile has become a reflex. Sigilium also ensures this, with synchronization on iPhone and iPad for Gmail, Mail, Outlook, and even on Android for Outlook with Microsoft 365. Convenient, right?
Unified signatures for customer support
Have you ever contacted a company's support and received a response with a sloppy signature? Not very reassuring... With tools like Helpscout or Front, you can also have unified signatures to show your clients that you've got it under control! 😎
A single platform to manage everyone's preferences
The great thing about a centralized platform like Sigilium is being able to manage multiple email services according to everyone's preferences. Imagine, you hire a great C-level executive but they're all about Outlook while your whole team is on Gmail. No need to panic, a tool allows you to manage that easily!
Ideas and examples of email signatures that hit the spot
You want some email signature ideas that will take your business to new heights? Don't panic, we've got what you need! Here are some suggestions to turn your emails into real machines for promoting your business. 🚀
Sharing presence on social media
Are you active on LinkedIn, Twitter, Instagram, or Facebook? Add clickable icons to your signature to invite your contacts to follow and interact with you. It's an excellent way to strengthen your digital presence and create a real community around your brand.
Ideas and examples of email signatures that hit the spot
You want some email signature ideas that will take your business to new heights? Don't panic, we've got what you need! Here are some suggestions to turn your emails into real machines for promoting your business. 🚀
Sharing presence on social media
Are you active on LinkedIn, Twitter, Instagram, or Facebook? Add clickable icons to your signature to invite your contacts to follow and interact with you. It's an excellent way to strengthen your digital presence and create a real community around your brand.
Promoting Customer Reviews
If you have positive feedback from your customers, showcase it in your signature with a link to your review page or customer cases. It's a sign of trust and credibility for your prospects. And it adds value to your existing customers, who become your best ambassadors.
Promoting Customer Reviews
If you have positive feedback from your customers, showcase it in your signature with a link to your review page or customer cases. It's a sign of trust and credibility for your prospects. And it adds value to your existing customers, who become your best ambassadors.
Invite to subscribe to your newsletter
Your newsletter is full of valuable tips, exclusive offers, and news that makes a difference? Invite your contacts to receive it directly in their mailbox with a CTA in your signature. It's a great way to engage them in the long term and nurture your relationship.
Invite to subscribe to your newsletter
Your newsletter is full of valuable tips, exclusive offers, and news that makes a difference? Invite your contacts to receive it directly in their mailbox with a CTA in your signature. It's a great way to engage them in the long term and nurture your relationship.
Promote a webinar
You are organizing a great webinar on a topic that interests your audience? Your email signature is the perfect spot to invite them to register!
Promote a webinar
You are organizing a great webinar on a topic that interests your audience? Your email signature is the perfect spot to invite them to register!
Promote new offers
Do you have new products or services to promote? Showcase them directly in your signature with an enticing CTA.
Promote new offers
Do you have new products or services to promote? Showcase them directly in your signature with an enticing CTA.
Make an appointment
There's nothing like direct contact with a member of your team to humanize your customer relationship. Offer one-click appointment scheduling from your signature!
Make an appointment
There's nothing like direct contact with a member of your team to humanize your customer relationship. Offer one-click appointment scheduling from your signature!
Promote a white paper
You have created great content rich in advice for your clients? Your email signature is the perfect place to give them direct access to the download.
Promote a white paper
You have created great content rich in advice for your clients? Your email signature is the perfect place to give them direct access to the download.
Share your news
You are participating in a competition or your products are competing for an award? Encourage your contacts to vote for you with a direct link in your signature.
Share your news
You are participating in a competition or your products are competing for an award? Encourage your contacts to vote for you with a direct link in your signature.
Share your events and trade shows
You are participating in a trade show or professional event? Invite your prospects and clients to come meet you in person using your email signature.
Share your events and trade shows
You are participating in a trade show or professional event? Invite your prospects and clients to come meet you in person using your email signature.
With these inspiring examples, you have all the cards in hand to create email signatures that hit the mark every time. Don't hesitate to test, measure, and adjust based on the results.
The guide to best practices for a professional email signature
A well-thought-out email signature makes a good impression and encourages engagement from your contacts. Here are some tips to optimize your signature and achieve your goals:
Step 1: Include essential elements
Your name and your position (so we know who you are!)
Your company's name (so we know where you come from / who you represent!)
Your contact information (email, phone, website) so that we can reach you easily
Step 2: Add a personal touch
A professional and smiling photo of you (to humanize and create a connection)
Your slogan or company's philosophy (to assert your brand identity)
Links to your relevant and active social profiles (to encourage interaction)
Step 3: Promote engagement
A clear call-to-action (CTA) that aligns with your goals (to encourage action)
A link to subscribe to your newsletter or download a resource (to nurture the relationship)
An invitation to an event or a special promotion (to create a sense of urgency)
Step 4: Pay attention to design
Choose colors that match your brand guidelines (2 colors max to stay professional and focus attention on the message)
Use standard fonts that are easy to read (avoid unreadable Gothic fonts!) and that you are sure will display well upon receiving.
Integrate your logo in high quality (to reinforce your brand image)Structure the information in one or more blocks (because a spacious signature is more pleasant)
Leave enough space between elements (to avoid the "sardine can" effect)
Prefer a responsive HTML format rather than an image (for perfect display on all devices)
Test the rendering on different devices and email clients (because you can never be too careful!)
Test your template with different profiles. Consider those who have a long title or name, not just the perfect case that suits you. This way, you are sure your design holds up for everyone!
Step 5: Adapt to dark mode
Today, we cannot yet create specific settings for dark mode. So, here are our tips
Use PNG format images with transparency (for optimal rendering)
Include a cartridge (white or colored) in the image for images or logos that do not support going on a black background (transparency only considered on white...).
Check the readability of your signature in dark mode (because it's trendy and good for the eyes!)
Step 6: Integrate CSR issues
Even if the impact of email signatures is low (see this detailed study and comparison of usage in companies), still optimize your images (compression, etc.). A nice alternative developed by Sigilium: use text messages with colored formatting. This allows for engagement and marketing impact as strong as images, but at a much lower weight. It's up to you!
And there you have it! By applying these best practices, you will have a professional email signature that reinforces your brand identity and generates engagement. Test different versions to find the optimal signature for your activity and goals. A dedicated tool can simplify your life and optimize the final result.
Tools to create your email signature
Why are we talking to you about other email signature solutions? 🤔 You might be wondering why we are mentioning other solutions besides ours. There are several reasons for this:
First, we know that every company has unique needs. That’s why we think it’s important to present you with a complete overview of the tools available in the market.
At Sigilium, we believe in transparency and objectivity. Rather than telling you that we are the best at everything, we prefer to give you all the cards in hand to make your choice.
Our philosophy? To help you find the tool that truly suits you, even if it’s not ours. Because we know that’s how to build a lasting relationship of trust. 😊
Nota bene: The order of presentation does not matter. It’s up to you to form your own opinion based on your needs. Now, let’s get to serious things and explore these various solutions together!
Letsignit, for Outlook & Office 365 signatures
With these inspiring examples, you have all the cards in hand to create email signatures that hit the mark every time. Don't hesitate to test, measure, and adjust based on the results.
The guide to best practices for a professional email signature
A well-thought-out email signature makes a good impression and encourages engagement from your contacts. Here are some tips to optimize your signature and achieve your goals:
Step 1: Include essential elements
Your name and your position (so we know who you are!)
Your company's name (so we know where you come from / who you represent!)
Your contact information (email, phone, website) so that we can reach you easily
Step 2: Add a personal touch
A professional and smiling photo of you (to humanize and create a connection)
Your slogan or company's philosophy (to assert your brand identity)
Links to your relevant and active social profiles (to encourage interaction)
Step 3: Promote engagement
A clear call-to-action (CTA) that aligns with your goals (to encourage action)
A link to subscribe to your newsletter or download a resource (to nurture the relationship)
An invitation to an event or a special promotion (to create a sense of urgency)
Step 4: Pay attention to design
Choose colors that match your brand guidelines (2 colors max to stay professional and focus attention on the message)
Use standard fonts that are easy to read (avoid unreadable Gothic fonts!) and that you are sure will display well upon receiving.
Integrate your logo in high quality (to reinforce your brand image)Structure the information in one or more blocks (because a spacious signature is more pleasant)
Leave enough space between elements (to avoid the "sardine can" effect)
Prefer a responsive HTML format rather than an image (for perfect display on all devices)
Test the rendering on different devices and email clients (because you can never be too careful!)
Test your template with different profiles. Consider those who have a long title or name, not just the perfect case that suits you. This way, you are sure your design holds up for everyone!
Step 5: Adapt to dark mode
Today, we cannot yet create specific settings for dark mode. So, here are our tips
Use PNG format images with transparency (for optimal rendering)
Include a cartridge (white or colored) in the image for images or logos that do not support going on a black background (transparency only considered on white...).
Check the readability of your signature in dark mode (because it's trendy and good for the eyes!)
Step 6: Integrate CSR issues
Even if the impact of email signatures is low (see this detailed study and comparison of usage in companies), still optimize your images (compression, etc.). A nice alternative developed by Sigilium: use text messages with colored formatting. This allows for engagement and marketing impact as strong as images, but at a much lower weight. It's up to you!
And there you have it! By applying these best practices, you will have a professional email signature that reinforces your brand identity and generates engagement. Test different versions to find the optimal signature for your activity and goals. A dedicated tool can simplify your life and optimize the final result.
Tools to create your email signature
Why are we talking to you about other email signature solutions? 🤔 You might be wondering why we are mentioning other solutions besides ours. There are several reasons for this:
First, we know that every company has unique needs. That’s why we think it’s important to present you with a complete overview of the tools available in the market.
At Sigilium, we believe in transparency and objectivity. Rather than telling you that we are the best at everything, we prefer to give you all the cards in hand to make your choice.
Our philosophy? To help you find the tool that truly suits you, even if it’s not ours. Because we know that’s how to build a lasting relationship of trust. 😊
Nota bene: The order of presentation does not matter. It’s up to you to form your own opinion based on your needs. Now, let’s get to serious things and explore these various solutions together!
Letsignit, for Outlook & Office 365 signatures
With Letsignit, create professional signatures for Outlook and Office 365 in just a few clicks. Its main asset? An intuitive designer and communication-oriented features like adding banners to spread your key messages.
Price : starting from €1.50 per month per user
Compatible messaging : Outlook / M.365
Compatible CRM : natively none. Salesforce via external server (SMTP)
Security / Certification : IS0 27001 (2013)
Commitment conditions : annual. Details not accessible.
User review : " No need to share visuals, links, and instructions by email to work on our teams' email signatures. The update happens automatically, and especially no need for them to think about it. What was a chore for the teams is now managed remotely! "
Chloé, Communication Manager
Signitic, the Google Workspace specialist
With Letsignit, create professional signatures for Outlook and Office 365 in just a few clicks. Its main asset? An intuitive designer and communication-oriented features like adding banners to spread your key messages.
Price : starting from €1.50 per month per user
Compatible messaging : Outlook / M.365
Compatible CRM : natively none. Salesforce via external server (SMTP)
Security / Certification : IS0 27001 (2013)
Commitment conditions : annual. Details not accessible.
User review : " No need to share visuals, links, and instructions by email to work on our teams' email signatures. The update happens automatically, and especially no need for them to think about it. What was a chore for the teams is now managed remotely! "
Chloé, Communication Manager
Signitic, the Google Workspace specialist
Signitic focuses on harmonizing and centralizing signatures for Gmail or Outlook. No more inconsistencies, manage all your signatures in one place! The little extra? Advanced analytical tracking to measure your performance precisely (just be mindful of compliance and risks related to message deliverability!).
Pricing: starting from €1 per month per user
Compatible messaging: Gmail, Outlook M.365
Compatible CRM: No. Salesforce is announced but not natively compatible or synchronized.
Security: No ISO certification
Contract conditions: annual, with 90 days' notice before renewal, cancellation valid if and only if less than 75% of licenses are used.
User review: A quick setup time, at an interesting price for a useful application for the entire company as well as for departments wishing to spread information outside the company. Intuitive and customizable modules allow adapting the design of signatures to the company's graphic charter.
Virgile, graphic designer
Exclaimer, a server solution, compatible with all environments
Signitic focuses on harmonizing and centralizing signatures for Gmail or Outlook. No more inconsistencies, manage all your signatures in one place! The little extra? Advanced analytical tracking to measure your performance precisely (just be mindful of compliance and risks related to message deliverability!).
Pricing: starting from €1 per month per user
Compatible messaging: Gmail, Outlook M.365
Compatible CRM: No. Salesforce is announced but not natively compatible or synchronized.
Security: No ISO certification
Contract conditions: annual, with 90 days' notice before renewal, cancellation valid if and only if less than 75% of licenses are used.
User review: A quick setup time, at an interesting price for a useful application for the entire company as well as for departments wishing to spread information outside the company. Intuitive and customizable modules allow adapting the design of signatures to the company's graphic charter.
Virgile, graphic designer
Exclaimer, a server solution, compatible with all environments
Whether you are using Office 365, Exchange, or G Suite, Exclaimer takes care of everything! With its intuitive interface, easily manage your team's signatures by integrating dynamic content like personalized info, banners, and disclaimers.
Note: while compatibility is assured everywhere, a server-side solution routes all your email exchanges through an external server.
Price: starting from €1.35 per month per user if you want to deploy banners
Compatible messaging: Gmail, Outlook / M.365
Compatible CRM: No
Security / Certification: IS0 27001 (: 2013)
Commitment terms: monthly or annual depending on the subscription.
User feedback : Once the setup and usage are understood, it is a real pleasure and comfort to harmonize the company signature and improve marketing information.
Christophe, IT Systems Manager (RSI)
BoostMyMail, the Swiss Army knife for SMEs
Whether you are using Office 365, Exchange, or G Suite, Exclaimer takes care of everything! With its intuitive interface, easily manage your team's signatures by integrating dynamic content like personalized info, banners, and disclaimers.
Note: while compatibility is assured everywhere, a server-side solution routes all your email exchanges through an external server.
Price: starting from €1.35 per month per user if you want to deploy banners
Compatible messaging: Gmail, Outlook / M.365
Compatible CRM: No
Security / Certification: IS0 27001 (: 2013)
Commitment terms: monthly or annual depending on the subscription.
User feedback : Once the setup and usage are understood, it is a real pleasure and comfort to harmonize the company signature and improve marketing information.
Christophe, IT Systems Manager (RSI)
BoostMyMail, the Swiss Army knife for SMEs
The strength of BoostMyMail ? Offering a complete and affordable solution to create, manage, and analyze your signatures, whether you are on Outlook, Office 365, or G Suite. With its advanced customization features and tracking tools, it is the ideal solution for SMEs looking to get started!
Price : starting from 1.20€ per month per user
Compatible messaging : Gmail, Outlook / M.365
Compatible CRM : No
Security : No ISO certification
Commitment terms : monthly or yearly depending on the subscription.
User feedback : " BoostMyMail has become an essential lever in our inbound marketing strategy. We now integrate the tool into our CSR / Employer brand / GDPR considerations to energize our internal communication. "
Marie, Communication & Innovation Manager
Sigilium, the complete solution, native to Microsoft 365, Gmail, and CRMs
The strength of BoostMyMail ? Offering a complete and affordable solution to create, manage, and analyze your signatures, whether you are on Outlook, Office 365, or G Suite. With its advanced customization features and tracking tools, it is the ideal solution for SMEs looking to get started!
Price : starting from 1.20€ per month per user
Compatible messaging : Gmail, Outlook / M.365
Compatible CRM : No
Security : No ISO certification
Commitment terms : monthly or yearly depending on the subscription.
User feedback : " BoostMyMail has become an essential lever in our inbound marketing strategy. We now integrate the tool into our CSR / Employer brand / GDPR considerations to energize our internal communication. "
Marie, Communication & Innovation Manager
Sigilium, the complete solution, native to Microsoft 365, Gmail, and CRMs
Sigilium is a concentrated expertise dedicated to your marketing and communication strategy. The great compatibility (directories, HRIS, messaging, Salesforce, Hubspot.. and mobile) and unmatched simplicity allow you to stay focused on the goal: to manage the brand image and deliver targeted messages, both in external and internal communications, from all your tools. Plus, a dedicated and responsive support team to assist you!
Pricing: starting from €1 per month per user
Compatible messaging: Gmail, Outlook / Microsoft 365, Apple Mail
Compatible CRM: Salesforce, Sellsy, Hubspot, Dynamics, Pipedrive
Security / Certification: IS0 27001 (2022)
Engagement conditions: monthly or annual based on subscription.
User feedback: "We deployed Sigilium within 2 weeks across the company. The integration is seamless with Google Workspace. Excellent customer service. It's the most secure solution we've been able to find, which does not require access to our actual emails. Ongoing management is a breeze! No effort to manage email signatures. It works perfectly, simply put!"
Barry Heckart, Technology manager, TIME
So, which solution to choose? It all depends on your needs and your tools. But one thing is certain: with a dedicated tool, you have everything to gain to turn your signatures into real levers for growth!
Sigilium is a concentrated expertise dedicated to your marketing and communication strategy. The great compatibility (directories, HRIS, messaging, Salesforce, Hubspot.. and mobile) and unmatched simplicity allow you to stay focused on the goal: to manage the brand image and deliver targeted messages, both in external and internal communications, from all your tools. Plus, a dedicated and responsive support team to assist you!
Pricing: starting from €1 per month per user
Compatible messaging: Gmail, Outlook / Microsoft 365, Apple Mail
Compatible CRM: Salesforce, Sellsy, Hubspot, Dynamics, Pipedrive
Security / Certification: IS0 27001 (2022)
Engagement conditions: monthly or annual based on subscription.
User feedback: "We deployed Sigilium within 2 weeks across the company. The integration is seamless with Google Workspace. Excellent customer service. It's the most secure solution we've been able to find, which does not require access to our actual emails. Ongoing management is a breeze! No effort to manage email signatures. It works perfectly, simply put!"
Barry Heckart, Technology manager, TIME
So, which solution to choose? It all depends on your needs and your tools. But one thing is certain: with a dedicated tool, you have everything to gain to turn your signatures into real levers for growth!
Test Sigilium: Enjoy 14 days of no-obligation testing. Get started and help your teams perform.
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How to add your email signature on different platforms?
You have created a great email signature but you don't know how to add it to your email box? Don't panic, we will guide you step by step so that your signature appears at the bottom of all your messages, no matter which tool you are using.
If it's for your company, take advantage of native integrations
Good news, it's seamless! Centralized email signature management platforms have native integrations with email services, so your teams don't have to do anything to install their signature. If you prefer to continue managing them manually, here’s how to do it below.
If it's for you, how to be self-sufficient
Add an email signature on Gmail
Log in to your Gmail account and click on the gear icon in the top right corner to access the settings.
In the dropdown menu, select "Settings" and scroll down to the "Signature" section.
Click on "Create new signature" and let your creativity flow: text, font, color, image... Everything is customizable!
Once your masterpiece is finished, click on "Save changes" and there you go, your signature will be added to all your emails. Easy, right? 😉
Add a signature on Outlook online or on computer
For Outlook online:
Log in to your account, click on the gear icon in the top right corner and select "View all Outlook settings".
Click on "Mail" in the left pane and scroll down to the "Email signature" section.
Edit or modify your signature, check the options to include it automatically and click on "Save". It's done! 👍
For Outlook on computer:
Open Outlook, click on "File" then "Options" and select "Mail" in the left pane.
Click on "Signatures", select an existing signature to modify or create a new one.
Add your personal touch with text, images, or links and click on "OK" to save. And there you have it! 🎉
Add a signature on iPhone
For Outlook on iPhone:
Open the Outlook app, tap on the "Inbox" icon in the top left corner then on the "Settings" icon at the bottom right.
Scroll down to "Signature", modify the text with your keyboard, and that's it! ✨
Note: If you want to integrate images or a dynamic email signature, you need to look towards the (unique) integration of Sigilium.
For the Mail app on iPhone:
From the home screen, head to "Settings" then "Mail" and finally "Signature".
Edit the signature for each email account and there you go, it's ready! 🔥
Now that you know how to add your email signature on Gmail, Outlook, or on your iPhone, no more excuses not to have a great signature.
Add an email signature on Android
Today, you cannot manually add an HTML email signature. You can add your contact details using your Android keyboard, but no images or complete email signature. However, messaging tools that offer native synchronization with Microsoft 365 allow for integration of your Outlook signature on Android.
Conclusion
In summary, a well-thought-out email signature is the key to:
Strengthen your brand image with every send 🖌️
Generate traffic to your website and social media 🌐
Promote your content and offers in a targeted way 📣
Encourage engagement and outreach 💬
Help your prospects move along the sales cycle
So, what are you waiting for to take advantage of and optimize this often underestimated channel? Sigilium offers you a free trial to test all the possibilities. 🎁 In just a few clicks, take control of your email signatures and transform them into real machines to promote your business!
But don't forget: the signature is just the medium for your message. For maximum effectiveness, be sure to adapt it according to your campaigns and audiences. Event banner, special offer, new content... Your signature is there to highlight what truly matters. It's your turn to play!
How to add your email signature on different platforms?
You have created a great email signature but you don't know how to add it to your email box? Don't panic, we will guide you step by step so that your signature appears at the bottom of all your messages, no matter which tool you are using.
If it's for your company, take advantage of native integrations
Good news, it's seamless! Centralized email signature management platforms have native integrations with email services, so your teams don't have to do anything to install their signature. If you prefer to continue managing them manually, here’s how to do it below.
If it's for you, how to be self-sufficient
Add an email signature on Gmail
Log in to your Gmail account and click on the gear icon in the top right corner to access the settings.
In the dropdown menu, select "Settings" and scroll down to the "Signature" section.
Click on "Create new signature" and let your creativity flow: text, font, color, image... Everything is customizable!
Once your masterpiece is finished, click on "Save changes" and there you go, your signature will be added to all your emails. Easy, right? 😉
Add a signature on Outlook online or on computer
For Outlook online:
Log in to your account, click on the gear icon in the top right corner and select "View all Outlook settings".
Click on "Mail" in the left pane and scroll down to the "Email signature" section.
Edit or modify your signature, check the options to include it automatically and click on "Save". It's done! 👍
For Outlook on computer:
Open Outlook, click on "File" then "Options" and select "Mail" in the left pane.
Click on "Signatures", select an existing signature to modify or create a new one.
Add your personal touch with text, images, or links and click on "OK" to save. And there you have it! 🎉
Add a signature on iPhone
For Outlook on iPhone:
Open the Outlook app, tap on the "Inbox" icon in the top left corner then on the "Settings" icon at the bottom right.
Scroll down to "Signature", modify the text with your keyboard, and that's it! ✨
Note: If you want to integrate images or a dynamic email signature, you need to look towards the (unique) integration of Sigilium.
For the Mail app on iPhone:
From the home screen, head to "Settings" then "Mail" and finally "Signature".
Edit the signature for each email account and there you go, it's ready! 🔥
Now that you know how to add your email signature on Gmail, Outlook, or on your iPhone, no more excuses not to have a great signature.
Add an email signature on Android
Today, you cannot manually add an HTML email signature. You can add your contact details using your Android keyboard, but no images or complete email signature. However, messaging tools that offer native synchronization with Microsoft 365 allow for integration of your Outlook signature on Android.
Conclusion
In summary, a well-thought-out email signature is the key to:
Strengthen your brand image with every send 🖌️
Generate traffic to your website and social media 🌐
Promote your content and offers in a targeted way 📣
Encourage engagement and outreach 💬
Help your prospects move along the sales cycle
So, what are you waiting for to take advantage of and optimize this often underestimated channel? Sigilium offers you a free trial to test all the possibilities. 🎁 In just a few clicks, take control of your email signatures and transform them into real machines to promote your business!
But don't forget: the signature is just the medium for your message. For maximum effectiveness, be sure to adapt it according to your campaigns and audiences. Event banner, special offer, new content... Your signature is there to highlight what truly matters. It's your turn to play!
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© 2024 Sigilium. All rights reserved.
© 2024 Sigilium. All rights reserved.